What's new in Version 7.0

Important new features

Requires Internet Explorer V4.0 or above installed on PC 
This comes with Windows 98 second edition or later versions of Windows, so only if you have Widows 98 first edition, do you need to get the latest version of Internet Explorer. If you are unsure which version of Windows you have, install the latest version of Microsoft Internet Explorer anyway.

Access 2000 Database file format  
The database file is now Microsoft Access 2000, this means you will need to upgrade to Microsoft Office 2000 if you wish to directly read the database from outside GuestMaster.

Windows 98, 2000 and XP are support
As Microsoft Windows 95 an NT4 have been obsolete for many years now they are no longer support by GuestMaster V7.0.  GuestMaster should work with Windows ME, but this is not a recommended operating system.

Main features

New enhanced Booking Itinerary feature with major new newspapers facility (Professional edition)
The much enhanced Booking Itinerary feature allows for extra items to be automatically added to a customers invoice on a daily basis. This allows newspapers to be easily accounted for, and for extras like excursions to be ordered when the booking is made.

Summary Occupancy tab (Professional edition)
This new feature on the summary screen displays the occupancy of the resource types in the database together with the average occupancies across the chosen date range. The total numbers of Adults and Children are also displayed. The Occupancy is the inverse of the Availability tab.

Resource Notes (Professional edition)
The reservation diary allow the user to put in a booking block just for notes. This has the advantage of marking the reservation diary with special instructions like, only sell for a 7 days stay, without having to close the room. When you click above the note timeblock to put in a booking, the new booking will automatically adjust to the length of the note timeblock.

AutoTranfer to Group Invoice (Professional edition)
This new feature combines the new Group Invoice tab facility on Invoices with the Cost Codes categories. This allows you to mark a cost code as belonging to a particular invoice folder, an now also to belong to the Groups Invoice.

This is used to make the Resource Tariff always go to the groups own invoice, whereas other invoice items can go to the customers own invoice.

Multi Print (Professional edition)
Clicking on this button prints an invoice, statements or letter for all of the records currently displayed on the screen. This is useful for example when you wish to preprint all the invoices in the morning before all the customers start to check out when in the Summary screen, or to print all statements in the Group Statement screen.

Enhanced Housekeeping summary screen (Professional edition)
The Housekeeping summary screen has been much enhanced to now include more details on the customers who are arriving and departing.

Layout Emailing (Advanced edition)
Invoice and letter layouts can now be Emailed as well as printed and previewed. Various file formats can be selected for the Email

New Nationality fields (All editions)
The Nationality field on the booking details screen is now a drop down field containing the names of all the countries in the world. Using this system will help eliminate spelling mistakes causing records to not be included in reports.
 

Other Enhancements
 

Use Group Booking Invoice on Booking Details screen (Professional edition)
You can attach an existing booking to a group booking by selecting the group booking here.

Mini Calendar "All time date range" (All editions)
This allows the user to quickly select the start date as 01 Jan 1990 and the end date as 01 Jan 2020. This is useful for certain types of reports.

New installation setup program (All editions)
The Installation Setup program now contains the main GuestMaster program and all the modules in one setup file. This make the installation and update of the modules much easier.

All module now use the System Tray (Professional edition)
Instead of taking up space on the task bar, the GuestMaster modules now use the System Tray next to the clock on the Task Bar to bring the program back on the the screen.

Enhanced reports (Professional edition)
New reports have been added and many reports have been enhanced.

New Letter layouts (Advanced edition)
The letter layouts have been enhanced or rewritten.